GoGuardian products have different possible filter/monitor settings determined by each administration.
The GoGuardian extensions are deployed via the Google Admin Console to each individual user and will only be present when the user is logged into the Chrome browser. If a user is logged into their email, they may not necessarily be monitored via GoGuardian.
To verify the user is logged into the Chrome browser with the extensions present, two GoGuardian icons will be viewable in the top right corner of their screen in their toolbar.
The extensions can also be verified by navigating to chrome://extensions in the URL bar.
Defining Filtering and Monitoring
Monitoring occurs any time a student has the GoGuardian Extensions. Monitoring means that when a student visits a site, their activity is being recorded in GoGuardian Admin. If a school does not have a GoGuardian Admin and only has GoGuardian Teacher, students will only be monitored during live classroom sessions. These sessions can only be active during school-hours, which are set in manage.goguardian.com/products/teacher/settings. If a school has GoGuardian Admin, it is possible that students will be monitored 24/7 on their school devices. It is important to note that a student being monitored does not necessarily mean that they're filtered.
Filtering is when content being viewed by students is managed by a school in terms of what is allowed and what is blocked. The content is "filtered" to be appropriate. How much or how little filtering takes place is primarily determined by policies in GoGuardian Admin. Teachers can also filter with scenes, although it's important to note that they cannot override sites which are blocked in GoGuardian Admin. They can, however, block additional content that is not already blocked by Admin. If a student is being filtered, they are also being monitored.
Scenarios when Students are Monitored
The settings found at manage.goguardian.com/products/settings, under the General tab, will dictate much of the monitoring behavior that takes place for students.
If Chromebooks only is toggled on, monitoring will only ever occur on a Chromebook. No other devices will ever be monitored.
If it is toggled off, other devices (such as Windows or Mac OS devices) can be monitored. With this setting off, students will need to sign into the Chrome browser and turn on Sync in order to receive the extensions, and thus be monitored. Signing into something like Gmail or Google Docs does not necessarily mean that students are signed into the browser.
Scheduling for In/Out of School
There are two scheduling settings which will control monitoring behavior.
- Enable Out of School Mode
- If this setting is on then students will not be monitored unless Monitor during Out of School Mode is also on
- If this setting is off then students will be monitored 24/7
- Monitor during Out of School Mode
- If Enable Out of School Mode is on, this must also be turned on to monitor during out of school hours
- If this is off, and Enable Out of School Mode is on, no out of school monitoring will occur
Which hours are considered in and out of school are set by organizations.
How to View Monitored Activity
Monitored activity is accessible differently for districts which have GoGuardian Admin, and for those which just have GoGuardian Teacher.
School has only GoGuardian Teacher
For schools with GoGuardian Teacher and no GoGuardian Admin, the only scenario in which students will be monitored is during a live classroom session. These settings can be configured at manage.goguardian.com/products/teacher/settings.
For sessions to take place, the Allow Classroom Sessions setting must be toggled on:
School sessions can also only occur during the times set in the daily calendar. The days must also be enabled individually as well.
If a day is enabled and the time is set 00:00 to 00:00, that means the entire day is available for sessions.
There is one more option available, which will alert students to the fact that they're being monitored. Whether or not this is toggled will not affect monitoring itself, only whether or not the student is aware.
Once a session begins and ends, all of the student's activity for the duration of that session will have been monitored. That data is accessible by viewing data from past sessions.
Teachers may also generate an Individual Student Browsing Report.
School has GoGuardian Admin
Communicating with Parents
GoGuardian recommends reaching out to parents/guardians to let them know when their students are being monitored based on the settings of your administration.
GOGUARDIAN ADMIN SETTINGS:
GOGUARDIAN TEACHER SETTINGS
These settings can be viewed at https://manage.goguardian.com/products/teacher/settings.