What Are Barcodes?

A barcode is a method of representing data in a visual, machine-readable form. Barcodes can be created and assigned a unique value to them, to assist with inventory management.

How Do Barcode Scanners Work With Computers?

A barcode scanner is an input device, similar to a keyboard. While keyboards interpret input (in the form of each keypress by a user) as a character, barcode scanners interpret input visually so that they can scan a code and convert it to its corresponding set of characters. 

When a barcode scanner is connected to a computer, a user can use it to scan a barcode while selecting any text input field on their computer, and the code will be translated into its corresponding character set in that input field.

How Do Barcode Scanners Work With GoGuardian Fleet?

Admins can create barcodes, assigning each one a unique serial number or asset ID value, and placing the barcodes on each device that their organization manages.

Quick Assign/Unassign A Device

1. With a barcode scanner connected to a computer, navigate to GoGuardian Fleet, and select the Devices tab. 
2. Click on the "Quick Assign/Unassign" button above the device information table, towards the right:
   
3. Select the field labeled "Search or scan devices" in the Quick Assing/Unassign pop-up, after selecting "Assign" or "Unassign." With the connected barcode scanner, scan a device's barcode to populate this field with the device's associated asset ID or serial number:
   
4. Select the matching asset ID or serial number from the suggestions to populate the respective fields in the table at the bottom of the pop-up. Start entering a student's email in the user field, select the correct option from the suggestions, and then click Assign at the bottom of the pop-up to save the updates:
   
   
   

Create A New Device Repair

1. With a barcode scanner connected to a computer, navigate to GoGuardian Fleet, and select the Repairs tab. 
2. Click on the "Create New Repair" button above the repairs information table, towards the right:
   
3. Select the field labeled "Find a device for Repair." With the connected barcode scanner, scan a device's barcode to populate this field with the device's associated asset ID or serial number:
   
4. Select the matching asset ID or serial number from the suggestions to generate a tile with the device's information. Modify the "Type of Damage" and "Status of Repair" fields, add a note (if desired), and indicate whether to assign the device as a loaner and/or to send a notification email with the repair details (optional). Finally, click "Create Repair" at the bottom of the pop-up to save the new repair entry: